Project Management System Help

Intelligence−Soft Project Management System

Index | Glossary

Storage management page

Project Management System administrator uses this page to manage shared Storage and Documents uploaded by Users to these Storage.

Check integrity button

Project Management System stores all files uploaded by Users to shared document Storage in one directory on the server's hard disk. The name of this directory is 'documents', it is located under the root of Project Management System application on the web server.

In course of time because of possible communication errors (like unexpectedly broken Internet connections) or because of incorrect user actions it may happen that the correspondence between document files stored on the server and the references to these files in Project Management System database may be violated. It means that either a file, which was uploaded to the server and phisically exists on the server's hard disk doesn't have corresponding reference in the system database or vice versa - database contains the reference to the file, which does not exists on the hard disk.

Both cases are equally undesirable and the system has a tool, which assists administrator in the detection and correction of these problems.

Check integrity button beneath the System Menu invokes the procedure, which automatically compares the references to the files in the system database with the files phisically located on the hard disk. Depending upon the number of Documents in shared Storage the comparison may take rather long time - up to a few minutes. Once the comparison is completed system displays a report with a list of all inconsistencies found.

If the integrity check has detected that some files existing on the hard disk do not have references in the database then administrator should find these files in 'documents' directory (located under the root directory of the Project Management System web application on the server) and delete them. If the integrity check has detected that some references in the database point to the files which doesn't exist on the hard disk then administrator should delete these inconsistent references using Delete document icons located in the Storage information table described below.

It is recommended to execute integrity check at least once in 2-3 months to keep the system in order.

Project selector

Use Project selector listbutton to choose a Project of interest. As soon as a Project is selected, the system displays detailed information about all Storage created for this Project and about all Documents located in these Storage. Information is represented as a Storage information table.

Storage information table

Table contains detailed information about each document (file) in selected storage including

name, size, creation date, last modification date and the number of updates
user, who uploaded/updated document
document status - Free / Locked / Completed
total size on the hard disk occupied by each storage
total size on the hard disk occupied by all storage of each project
icons for document administration - Delete document, Unlock document, Make document Completed

Clicking on these icons administrator may delete document, unlock it (if it was locked by any user) or mark it as completed.